Our legal team in Newark, NJ, is seeking a Legal Administrative Assistant to support various legal tasks and operations. This role offers a competitive salary ranging from $65,000 to $85,000.

Responsibilities:

• Review and enter all received legal tickets into project management platform, maintaining a comprehensive database of legal tasks.
• Regularly update and brief counsels on the status of outstanding legal tasks.
• Organize and facilitate meetings, ensuring efficient communication and collaboration within the legal team.
• Manage the electronic signature platform for the legal department, including editing templates and circulating necessary documents.
• Oversee yearly Intellectual Property filings, including trademarks, to ensure compliance and protection of company assets.
• Efficiently manage General Counsel’s schedule and coordinating meetings to optimize workflow.
• Act as the primary point of contact between the general counsel and other departments, facilitating clear and timely communication.
• Draft legal templates ensuring legal accuracy and relevance.
• Oversee the submission of invoices to Accounts Payable (AP) for approval.
• Conduct research and liaise with outside counsel on Employment Law matters, providing reliable and informed support.
• Coordinate the dispatch of overnight mail, ensuring timely and secure delivery of legal documents.
• Monitor department metrics, including completion times and request volumes, to support strategic planning and operational efficiency.

Qualifications:

• Proven experience as a Legal Administrative Assistant or similar role.
• Strong organizational skills with the ability to manage multiple tasks efficiently.
• Excellent communication and interpersonal skills.
• Proficiency in legal software, such as Asana and Juro.
• Detail-oriented with a commitment to accuracy and confidentiality.
• Ability to work independently and as part of a team.

Location: Newark, NJ

Salary: $65K-$85K

To apply or for more information, please email your resume to Yisroel@SwiftStaffingGroup.com with the subject line “Legal Administrative Assistant – Job ID #1904262.”

To get the “full list” of the current career opportunities, WhatsApp 732-800-7633 

💰Refer a friend and get between $600-$1,500 referral bonus upon a successful hire💰