The Secretary at our rental agency plays a crucial role in ensuring the smooth operation of the office. This position involves a variety of administrative tasks including managing communication, scheduling, document handling, and providing exceptional customer service. The ideal candidate is organized, detail-oriented, and able to handle multiple tasks efficiently.

Responsibilities:

• Administrative Support:
• Answer phone calls and handle inquiries related to rental properties and services.
• Schedule and coordinate appointments, viewings, and meetings.
• Prepare and process rental agreements, applications, and other documentation.
• Maintain and update office files, records, and databases.
• Draft and proofread correspondence, reports, and other documents.
• Customer Service:
• Greet clients and visitors in a professional and friendly manner.
• Assist potential tenants with application processes and answer questions regarding property features and leasing terms.
• Address and resolve tenant concerns and issues promptly and effectively.
• Office Management:
• Order and manage office supplies and equipment.
• Coordinate maintenance and repairs for office equipment and facilities.
• Ensure the office environment is clean and organized.
• Communication and Coordination:
• Liaise with property managers, maintenance staff, and other team members to ensure efficient operations.
• Manage and distribute incoming and outgoing mail and packages.
• Handle financial transactions, including processing rent payments and issuing receipts.
• Other Duties:
• Assist with marketing efforts, such as updating property listings and promotional materials.
• Perform other administrative tasks as needed to support the team.

Qualifications:

• High school diploma or equivalent; additional education or certification in office administration is a plus.
• Proven experience as a secretary or administrative assistant, preferably in a rental or real estate environment.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and office management software.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Ability to handle confidential information with discretion.
• Basic knowledge of rental agreements, leasing procedures, and property management is advantageous.

Personal Attributes:

• Professional and courteous demeanor.
• Proactive and able to work independently as well as part of a team.
• Detail-oriented with strong problem-solving skills.
• Adaptable to changing priorities and high-pressure situations.

Location: Boro Park

Salary: $25-$30 Hourly

To apply or for more information, please email your resume to Sophia@SwiftStaffingGroup.com with the subject line “Office Secretary – Job ID

#2532696.”

To get the “full list” of the current career opportunities, WhatsApp 732-800-7633 

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